Turn Your Nursery Data into Clearer Business Decisions

See occupancy, staffing costs, revenue, enquiries and performance across your nursery settings in one clear management dashboard.

Falgoon helps private day nurseries replace fragmented spreadsheets and time-consuming reports with practical dashboards designed around the way nursery businesses operate.

For independent day nurseries, large single-site settings and multi-site nursery groups across the UK.

Book a Free Review View a Sample Dashboard

A Clearer View of Your Nursery Business

Running a successful nursery requires decisions about occupancy, staffing, fees, funded hours, enquiries and costs.

However, the information needed to make those decisions is often spread across nursery management software, accounting systems and separate spreadsheets. This can make it difficult to answer important questions quickly:

  • Which locations, rooms and sessions have spare capacity?
  • How do staffing costs compare with occupancy and income?
  • Which nurseries are performing above or below target?
  • How much income comes from funded and privately paid places?
  • Are enquiries converting into visits and registrations?
  • Which fees are overdue?
  • What will occupancy look like over the coming months?

Falgoon brings your key information together into a clear and practical reporting solution, helping owners and managers understand performance without spending hours preparing reports manually.

Nursery Analytics Dashboard Overview

Common Reporting Challenges for Day Nurseries

Many nursery operators struggle to get a unified view of their data.

Fragmented Systems

Occupancy, child records, staffing, invoices, enquiries and financial info are stored in several different places.

Time-Consuming Spreadsheets

Managers spend hours copying, cleaning and combining information each week or month.

Limited Multi-Site Visibility

Nursery groups find it difficult to compare branches consistently or identify underperforming settings quickly.

Blind Staffing Decisions

Staffing requirements are difficult to balance accurately against child numbers, room capacity, and income.

Delayed Management Info

By the time monthly reports are prepared, the opportunity to address a cash-flow problem may have passed.

Inconsistent Measures

Different branches calculate occupancy, enquiries or costs differently, making reliable comparison difficult.

What Your Nursery Dashboard Can Show

Falgoon develops tailored dashboards that combine your operational, financial and commercial information into one clear management view.

Executive Overview

Give owners and senior managers an immediate view of overall business performance.

  • Total children & booked sessions
  • Current occupancy rate
  • Total income vs Staffing costs
  • Income per registered place
  • Comparison with previous periods

Occupancy & Capacity

Understand where capacity is used effectively and where opportunities remain.

  • Occupancy by location, room & age
  • AM vs PM session utilisation
  • Full-day vs part-day attendance
  • Future starters & expected leavers
  • Historical and forecast occupancy

Staffing & Costs

Monitor the relationship between staffing levels, attendance, and business performance.

  • Staff hours by nursery or room
  • Staff costs as % of income
  • Overtime, agency & absence tracking
  • Children-to-staff ratios
  • Payroll trends & cross-site comparison

Revenue & Financials

See where nursery income is generated and where financial attention is required.

  • Funded vs Privately paid income
  • Revenue by room or age group
  • Additional charges & discounts
  • Fee arrears & outstanding invoices
  • Estimated branch profitability

Enquiries & Conversions

Understand how effectively your nursery converts interest into new registrations.

  • Total enquiries & sources
  • Nursery visits booked vs completed
  • Enquiry-to-visit conversion rate
  • Visit-to-registration conversion rate
  • Avg. time from enquiry to start date

Multi-Site Comparison

For nursery groups, get a consolidated dashboard for a single view across every setting.

  • Group-wide occupancy & revenue
  • Income per place comparison
  • Highest vs lowest performing settings
  • Performance against branch targets
  • Drill-down to individual rooms

How Better Reporting Supports You

Improve Occupancy

Identify available capacity by location, room, and session, focusing enrolment activity where it is most needed.

Control Staffing Costs

Compare planned and actual staffing directly against child numbers, real-time occupancy, and income.

Save Management Time

Reduce repeated spreadsheet preparation and provide managers with consistent, automated, reusable reports.

Improve Accountability

Give individual nursery managers clear visibility of their own targets and branch performance.

Make Earlier Decisions

Spot falling occupancy, rising staffing costs, or growing fee arrears before they become larger problems.

Support Growth

Use consistent data when opening new locations, expanding rooms, or reviewing acquisition opportunities.

Who Is This Service For?

  • Multi-Site Nursery Groups: Businesses operating two or more locations needing consolidated reporting and branch comparison.
  • Large Independent Nurseries: Single-site settings that manage several rooms, age groups, sessions, and income streams.
  • Growing Nursery Businesses: Operators planning to increase capacity or open new settings soon.
  • Owners and Directors: Leaders who need a clear understanding of occupancy, cash flow, and profitability.
  • Operations & Finance Teams: Managers spending significant time preparing recurring reports manually.

Bring Your Existing Nursery Information Together

Depending on the systems available, Falgoon can integrate and automate data from across your entire operation.

Data connections depend on the accessibility of each system. Where a direct connection isn't available, we can often create a structured import process using regularly exported files.

Nursery Management Systems Child & Attendance Records Enquiry & Registration Records Staff Rotas & Payroll Accounting Software Invoicing & Fee Reports Excel & CSV Files Internal Databases

How We Develop Your Nursery Dashboard

  • 1

    Performance Review

    Discussing your structure, priorities, and management decisions.

  • 2

    Data & Systems Review

    Reviewing reports and identifying available information.

  • 3

    KPI Planning

    Agreeing on important measures, filters, and comparisons.

  • 4

    Dashboard Build

    Preparing data models and building your tailored dashboard.

  • 5

    Review & Validation

    Checking figures, definitions, and calculations before launch.

  • 6

    Handover & Training

    Providing practical guidance so you can use it confidently.

  • 7

    Ongoing Support

    Optional updates, new reports, and data maintenance.

Flexible Solutions for Different Nursery Businesses

Single-Nursery Dashboard

For larger independent nursery settings.

  • Executive overview
  • Occupancy reporting
  • Staffing analysis
  • Revenue analysis
  • Enquiry conversion
  • Monthly performance tracking
Discuss This Option

Multi-Site Dashboard

For nursery groups needing consolidation.

  • Group-level executive reporting
  • Individual nursery drill-down
  • Branch & room comparisons
  • Staffing-cost comparison
  • Revenue & occupancy trends
  • Centralised KPI definitions
Discuss This Option

Reporting & Analytics Support

For businesses requiring continued help.

  • Monthly dashboard maintenance
  • New dashboard pages & KPIs
  • Additional data sources integration
  • Management report preparation
  • Data-quality reviews
  • Deep-dive performance analysis
Ask About Support

Why Work with Falgoon?

Business-Focused

We focus on the questions owners need to answer, avoiding unnecessary charts or overly technical reports.

Tailored to You

Designed around your locations, rooms, sessions, age groups, and specific management priorities.

Clear Dashboards

Built to be understandable and genuinely useful for owners, operations managers, and finance teams.

Scalable Solutions

Begin with one nursery or one reporting area as a pilot, and expand the solution as your business grows.

Full Handover

We help your entire team understand the dashboard, its calculations, and exactly how it should be used.

Power BI Expertise

We use Microsoft Power BI to create interactive, maintainable, and highly professional reporting solutions.

Frequently Asked Questions

Will the dashboard replace our nursery management software?
No. The dashboard is intended to complement your existing nursery management, accounting and operational systems. It brings selected information together specifically for analysis and high-level management reporting.
Can you work with our existing nursery software?
This depends on how the system makes data available. Falgoon may be able to use a direct data connection, an API, scheduled reports, or manually exported Excel and CSV files.
Do we need to be using Microsoft Power BI already?
No. Falgoon can advise on the appropriate Power BI setup, licensing, and access arrangements based on the number of users and how the dashboard will be shared within your business.
Can we begin with one nursery location?
Yes. A nursery group can begin with one location or one reporting area as a pilot project before extending the solution across additional settings.
Can the dashboard show different info to different managers?
Yes. Where appropriate, dashboard access can be designed using row-level security so that senior managers see consolidated group information while nursery managers only see their own setting.
Do our staff need technical knowledge?
No. The dashboard is designed for business users. Falgoon also provides training and guidance as part of the handover process.
How much does a nursery dashboard cost?
The cost depends on the number of settings, data sources, dashboard pages, required calculations, and level of automation. Following an initial review, Falgoon provides a clearly defined proposal and fixed quotation.
How do you protect nursery data?
Falgoon agrees appropriate access, storage, and handling arrangements with each client. Only the information required for reporting is used, and access is restricted to authorised users. Specific arrangements depend on the hosting method and project scope.

Find Out What Your Nursery Data Could Tell You

Your systems may already contain the information needed to improve occupancy and control staffing costs. Book a free introductory review to discuss:

  • Your current reporting process & spreadsheets
  • Your most important nursery KPIs
  • The management questions that are difficult to answer

There is no obligation. This discussion helps us understand your needs and see if Falgoon is a good fit.

Book Your Free Review

Improve Visibility Across Your Nursery Business

Bring occupancy, staffing, income, enquiries and branch performance together in one clear management dashboard. Or contact Falgoon to discuss a nursery reporting challenge with our team.

Book a Free Review